About this role
As an Executive Assistant & Admin Operations Expert, you will play a crucial role in advancing AI evaluations in executive and office administration. Your primary responsibility will be to create structured administrative tasks that reflect real-world scenarios, each designed with a clear rubric for assessing performance against established criteria. This role requires a focus on developing scenarios that yield checkable answers, avoiding subjective assessments.
Key Responsibilities- Executive Support: Manage calendar triage based on defined priority rules, coordinate multi-timezone scheduling while considering feasibility constraints, and handle travel bookings within budget and calendar windows.
- Expense and Procurement: Prepare expense reports in accordance with policy, ensuring known approvals and denials, and process purchase requests adhering to rule-based limits.
- Office Operations: Route service tickets according to a defined ownership map and organize document filing based on a taxonomy.
These tasks will be complex and require extended periods of focused work.
Qualifications- Minimum of 3 years of experience as an Executive Assistant, office manager, or senior administrative professional supporting busy executives.
- Proficiency in one or more areas including principal-level calendar management, multi-timezone scheduling, expense management systems (such as Concur, Expensify, Ramp), corporate travel platforms (like Navan, TravelPerk), and asynchronous communication operations.
- Ability to read and produce various administrative documents, including itineraries, agendas, expense reports, and service tickets.
- Excellent written communication skills, with the ability to clearly articulate reasoning and encode it into deterministic rubrics.
- Must be located in the United States or Canada.
The hourly rate for this position ranges from $45 to $60, depending on your expertise and previous experience. High-performing contributors will have opportunities for promotion based on the quality and efficiency of their work.