About this role
Role Overview
Support the day-to-day operations of a distributed team by managing administrative work, team logistics, and gifting for internal colleagues, extended team members, and clients. This full-time remote role suits a proactive, highly organized professional who can take ownership with minimal direction.
Key Responsibilities- Manage scheduling, research, documentation, and general administrative tasks.
- Maintain internal trackers, records, and operational information.
- Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
- Support onboarding, team logistics, and ad hoc requests.
- Lead gifting operations, including gift sourcing, ordering, personalization, shipping, and delivery.
- Track gifting budgets, recipient details, orders, and vendors.
- Anticipate operational needs and carry tasks through to completion.
- 3+ years of experience in administrative support, operations, or a similar role.
- Excellent organization, attention to detail, written communication, and verbal communication skills.
- Strong ownership, reliability, follow-through, research ability, and problem-solving skills.
- Ability to work independently in a fast-moving environment and use sound judgment with sensitive information.
- Administrative support, vendor management, and operational organization skills.
- Experience in a startup, technology company, or distributed team.
- Experience with gifting, vendors, purchasing, or logistics.
- Familiarity with Google Workspace, Slack, and project management tools.
- Comfort using AI tools to improve efficiency and automate repetitive work.
- Full-time, remote position.
- $15 to $30 per hour.
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